Privacy and Data Protection in Clean Marine

1. Introduction

Clean Marine AS is subject to Norwegian privacy and data protection laws that protects the integrity and confidentiality of a person’s personal data. Personal data means any information, directly or indirectly, relating to an identified or identifiable natural person (data subject). Clean Marine processes personal data about employees and external consultants working at Clean Marine premises or in Clean Marine’s systems. Clean Marine also process personal data about data subjects who are not employed or engaged by Clean Marine, which this policy is primarily aimed for.

We are committed to protect the privacy and data protection rights for all persons with whom we process personal data, so it is important for us to explain and give you an overview of how Clean Marine collects and process personal data. We will only process personal data for appropriate purposes and in accordance with applicable data protection regulation.

Within the group of companies at Clean Marine, the data controller will be Clean Marine AS and/or the Clean Marine company(ies) you have your relationship with. Clean Marine AS operates cleanmarine.no and is the controller for the personal data generated from individuals using the website.

1.1. Principles of processing

Clean Marine commits to always process personal data lawfully and fairly, and only collected for specified, explicit and legitimate purposes or as required by law. Therefore, we will only process personal data when such processing is necessary to manage our business operations, contractual obligations or other legitimate business interests we may have, comply with legal obligations or in some cases after receiving a consent from the data subject.

Clean Marine will ensure that the personal data is adequate, relevant and limited to what is necessary for the purposes and that the personal data is retained only for the period required to serve the purposes. We strive to keep the personal data accurate and kept up to date, and that inaccurate data are erased or rectified.

Clean Marine will ensure that the personal data is processed in a manner that ensures appropriate security related to integrity and confidentiality of the personal data.

1.2. Third party service providers

Within various areas, Clean Marine may use third party service providers that process personal data on behalf of Clean Marine. In such circumstances, Clean Marine has implemented adequate safeguards in accordance with applicable law to regulate the service providers processing of personal data on our behalf.

2. Clean Marine’s processing of personal data

In this section, we describe the various purposes for which we process personal data about data subjects that are not employed or engaged by Clean Marine. Personal data may be collected directly by employees at Clean Marine when establishing business relationships, from a third-party service provider or agent, from publicly available information, from an employer, through the use of Clean Marine’s website, or personal data that is directly provided by you.

2.1. Communication with customers, suppliers, partners and other individuals

Clean Marine communicates with customers, suppliers, partners and other individuals, such as distribution of newsletter, press releases, events, and communicating in social media networks. The personal data Clean Marine processes includes contact information, as name, telephone number, email address and titles, and any other relevant personal data provided for the communication. The legal basis for the processing is our legitimate interest in providing information and ensuring communication and support, or your consent.

2.2. Recruitment of personnel

Clean Marine processes personal data for recruitment purposes in order to evaluate job seekers. The personal data that are processed includes contact information, as name, telephone number, email address and any other information related to the recruitment, as CV, application, references, interviews, assessments and immigration. The legal basis for the processing relates to processing necessary for the performance of a contract, or in order to take steps at your request, prior to entering into a contract. If you applicant includes special categories of personal data, the legal basis for the processing relates to employment and social security and assessment of facilitation and working capacity.

2.3. Cookies on cleanmarine.no

Cookies is small text files on your computer when you access a website. Clean Marine use cookies on cleanmarine.noto ensure that various services on our website works properly and to analyze your use of our website. The purpose of the latter is to compile statistics that we use to improve and further develop the information on the website. Examples of what the statistics respond to are how many people visits different pages, the length of the visits, the country of visits and which browsers are used. The data is processed in deidentified and aggregated form, meaning that we cannot trace data relating to an individual and that the data is processed aggregated as a group and not individual. The legal basis for the processing is our legitimate interest in ensuring that the website works properly and to further improve the content on the website.

3. Your rights as a data subject and how to exercise them

National and regional data protection legislations gives rights to data subjects. The data subjects have, under some circumstances, the right to information, access, rectification, erasure, restriction, data portability, and/or object to processing of their personal data.

If you have questions or want to exercise your rights as a data subject, please contact Camilla Knappskog at camilla.knappskog@cleanmarine.no or by mail to Strandveien 15, 1366 Lysaker, Norway. You are entitled to a response without undue delay, and at the latest within one month of our receipt of the request.

We hope you will inform us if you believe we do not comply with the data protection legislation. You also have a right to lodge a complaint to the Norwegian Data Protection Authority or a local supervisory authority if you consider that we have breached the data protection legislation. You can always contact us directly if you have any questions.

4. Changes to this privacy policy

We may update this privacy policy consecutively without posting a specific notice on the website. However, if changes are material and/or affects your rights, we will provide a specific notice on the website.

Published: September 4th, 2019